These By-Laws govern the operation of the Southwest Section of the Society of Naval Architects and Marine Engineers, and are subordinate to the National Constitution and By-Laws of the Society.
Article I – Name
The name of this Section shall be the “Southwest Section of the Society of Naval Architects and Marine Engineers”. The term “Section” as used herein means the “Southwest Section”. The term “Society” means “The Society of Naval Architects and Marine Engineers”.
Article II – Boundary of Section
Section 1 – Boundaries:
This Section shall include the following counties of the State of California: Kern, Los Angeles, Orange, Riverside, San Bernardino, San Luis Obispo, Santa Barbara, Tulare, Ventura, San Diego, and Imperial, the State of Arizona, the State of Hawaii, the southern region of the State of Nevada, and the Mexican States of Sonora and Baja California.
Section 2 – Areas:
The Section shall be divided into three areas as follows:
(a) Los Angeles Metropolitan Area – shall include the following counties in the State of California: Kern, Los Angeles, Orange, Riverside, San Bernardino, San Luis Obispo, Santa Barbara, Tulare and Ventura, and the southern region of the State of Nevada.
(b) Hawaiian Area – shall include the State of Hawaii.
(c) Southwestern Area – shall include the Sate of Arizona, the following counties in the State of California: San Diego and Imperial and the Mexican States of Sonora and Baja California
Article III – Officers
The officers shall be a Section Chair, three Vice-Chairs, a Secretary, and a Treasurer. All officers shall be members of the Southwest Section as defined in Article IV. The membership class of the Chair shall be at least that of Member. Additionally, in those areas where either the Treasurer or Secretary do not reside an Area Assistant Secretary-Treasurer shall be appointed by the Executive Committee.
Article IV – Membership
All members of every class maintaining their society mailing addresses in the territory of this Section shall be members of this Section. Those members who maintain their mailing address outside the territory of this Section, and not within the boundaries of another Section may become members of this Section upon application and approval by the Executive Committee. Society members who are not members of this Section may participate in the program and activities of the Section, but they will not be entitled to vote in the election of officers or on other matters. A Society member may not be a member of this Section if he is a member of another Section.
Article V – Meetings and Papers
Section 1 – Meetings:
All meetings of this Section shall be arranged by the Meetings Committee. The provisions of the Constitution and By-Laws and rules of the Society and the practices of the Society with respect to the professional sessions for discussion of papers shall govern the procedure of this Section. The quorum for meetings shall be 10 (ten) members present.
Section 2 – Papers:
The papers presented at the meetings may be submitted to the Society for review and consideration for inclusion in one of the Society’s publications.
Article VI – Committees and Representatives
Section 1 – Executive Committee:
The Executive Committee shall be composed of the Chair, Three Area Vice-Chairs, Secretary, Treasurer, last retiring Chair, and three (3) elected members. The Executive Committee shall have general responsibility, under the Section Chair, for the affairs and activities of the Section. The Executive Committee shall fill any vacancies occurring in the offices, and in its own body, until the next annual election. In the absence of the Chair and Vice-Chair at a Section activity, the Executive Committee shall elect one of its members to act as the Chair.
Section 2 – Papers Committee:
The Papers Committee shall be responsible for arranging suitable papers for presentation at the meetings of the Section.
Section 3 – Meetings Committee:
The Meetings Committee shall be responsible for arranging the time, the place, and the details of the meetings.
Section 4 – Public Relations Committee:
The Public Relations Committee shall be responsible for all publicity relating to the activities of the Section. The Committee shall be governed by the policy of the Society.
Section 5 – Nominating Committee
The Nominating Committee shall be responsible for nominating candidates for elective office and shall conduct the election in accordance with Article VIII. The Committee shall consist of at least three (3) members. The last retiring Chair of the Section shall serve on this committee.
Section 6 – Auditing Committee
The Auditing Committee shall audit the accounts of the Section not less than annually. The committee shall consist of at least three (3) members, none of which may have been an officer for the year being audited.
Section 7 – Membership Committee
The Membership Committee shall be responsible for obtaining applicants for membership in the Society and forwarding completed applications to the Society for consideration by the Applications Committee.
Section 8 – Technical and Research Representative
The Technical and Research representative shall serve as a liaison between the Section membership and the Society’s Technical and Research Program.
Section 9 – Representative to National Committee on Sections
The Section representative to the National Committee on Sections shall serve as the coordinator of the Section with other Sections and Society headquarters.
Article VII – Duties of Officers
Section 1 – Chair
The Chair shall preside at all meetings of the Section and of the Executive Committee and shall be responsible for the overall planning and supervision of the program and activities of the Section. He/She shall appoint the Technical and Research Representative and all committee chairmen. He/She shall also be the Section Representative to the National Committee on Sections. He/She shall be exofficio a member of all Section committees. He/She shall report to the Council of the Society. The Chair shall approve disbursement of Section funds.
Section 2 – Area Vice Chairs
The Area Vice Chairs shall be responsible to the Section Chairperson and the Executive Committee for properly conducting the Section's affairs in that area. In the absence of the Section Chair, the Area Vice-Chair of the area in which the Executive Committee or Membership meeting is taking place, shall preside.
Section 3 – Treasurer
The Treasurer shall have responsibility for the financial records and accounts of the Section and the collection of funds. Subject to the approval of the Chair, he/she shall be responsible for the disbursement of funds.
Section 4 – Secretary
The Secretary shall have general responsibility for the correspondence of the Section. He/She shall take the minutes of all meetings of the Section and of the Executive Committee, and shall transmit meeting reports to the Society.
Section 5 – Assistant Secretary-Treasurer
As instructed by the Section Treasurer and the Area Vice-Chairperson, the Assistant Secretary-Treasurer shall keep account of the fiscal affairs of the Southwest Section Area in which they reside. As instructed by the Secretary and the Area Vice-Chairperson, the Assistant Secretary-Treasurer shall take the minutes of all meetings in the area, and shall transmit meeting reports for the area to the Section and to the Society.
Article VIII – Election of Officers
The Nominating Committee shall present nominations for all elective offices at the February meeting. Provision shall be made for additional nominations from the floor. The election shall be by written ballot returned prior to the March meeting, at which time the results will be announced. Alternatively, the election may take place by voice vote at the March meeting, if there is no more than one nominee for each office. The results shall be reported to the Section membership prior to the April meeting.
Article IX – Term of Office
The terms of office for the officers and members of the Executive Committee shall be as follows:
Chair: One Year, subject to re-election
Area Vice Chairs: One Year, subject to re-election
Treasurer: One Year, subject to re-election
Secretary: One Year, subject to re-election
Elected Members of Executive Committee: Three Years
Except for elections to fill unexpired terms, all terms of office shall begin on September 1 following election. One elected member of the Executive Committee of the Section shall be elected each year, such that the terms of office are staggered to maintain continuity.
Article X – Parliamentary Rules
The governing authority on all parliamentary rules not provided for in these By-Laws shall be the latest edition of Roberts’ “Rules of Order”.
Article XI – Order of Business
The order of business for each meeting of the Section shall be:
a) Discussion of the minutes of previous meetings.
b) Special announcements.
c) Committee reports.
d) Stated business.
e) Presentation of technical program.
Article XII – Amendments
Amendments to these By-Laws shall be presented by the Executive Committee at a regular meeting of the Section. The amendments shall be brought to the attention of the membership by the Secretary-Treasurer in the notice for the next regular meeting, at which time the amendment will come before the Section for discussion and action. A three-fourths vote of the members in good standing present at that meeting in favor of the amendment shall be necessary for its adoption, but the amendment shall not become operative until it is approved by the Council or the Executive Committee of the Society. A member in good standing is one who has paid his dues to the Society in accordance with the By-Laws of the Society.
Any member may suggest to the Executive Committee of the Section proposed amendments to the By-Laws by submitting them in writing to the Secretary-Treasurer of the Section. Amendments proposed by ten (10) or more members of the Section must be voted on at the annual meeting of the Section, provided notice in writing of such proposed amendment has been provided to the membership not less than ten (10) days prior to such meeting.
Article XIII – Operating Year
The operating year of the Southwest Section shall commence on September 1 and terminate on August 31, the following year.